Most Common Dental Software in 2025

Navigating through the most common dental software in 2025 can feel overwhelming. To make it easier, we’ve compiled a refreshed guide to help dental practices understand the key categories of software available and their benefits.

When choosing the right software for your practice, here are some key factors to consider:

• A reliable support team to assist with implementation and ongoing needs
• Features that align with your practice’s priorities
• User-friendly interfaces for staff ease of use
• Integration compatibility with your current systems
• Opportunities for trials or demos to evaluate functionality firsthand

Now, let’s explore the most common types of dental software transforming practices in 2025.

Practice management software

Practice management software (PMS) remains one of the most critical tools in modern dental practices. Its ability to streamline operations, securely manage patient records, and improve workflow efficiency makes it an essential investment for dental offices worldwide.

Core features of practice management software

• Patient information database: Maintain detailed records, including medical history and treatment plans.
• Appointment scheduling: Streamline booking processes and reduce scheduling conflicts.
• Communication tools: Enable automated reminders and appointment confirmations.
• Data security: Ensure HIPAA/PIPEDA compliance for safe handling of sensitive information.
• Integration capabilities: Sync seamlessly with other software, like electronic health records (EHR) or patient engagement tools.

Cloud-based vs. server-based PMS

A key decision when adopting a PMS is choosing between cloud-based or server-based systems.

• Cloud-based systems: Accessible from any device with secure credentials. These systems offer automatic backups and greater flexibility for practices with multiple locations.
• Server-based systems: Stored on-site, limiting access to specific devices but offering control over data storage.

Popular practice management software in 2025

ABELDent
A versatile PMS offering cloud-hosted and on-premise options, ABELDent emphasizes patient communication, appointment reminders, and seamless data management to improve practice efficiency.

AkituOne
AkituOne provides an intuitive interface with customizable dashboards, real-time analytics, and comprehensive tools for appointment scheduling, billing, and patient communication.

MaxiDent
MaxiDent delivers a user-friendly design with features like automated appointment scheduling, billing integration, and patient communication tools. Its focus on enhancing workflow and improving productivity makes it an ideal choice for modern practices.

Curve Dental
A cloud-based PMS with a simple interface, full HIPAA compliance, and tools for scheduling, communication, and secure data management, Curve Dental supports practices in streamlining operations.

Patient engagement software

As dental practices aim to deepen their patient relationships and build trust, patient engagement software has become one of the most common dental software categories in 2025. While some PMS platforms offer basic communication tools, engagement software takes patient interaction to the next level.

Key features patient engagement software can offer include:

• Customizable communication, including emails, texts, and phone calls.
• Two-way chat to foster real-time interaction.
• Digital forms that patients can complete before their appointment.
• Automated reminders and recall messaging to reduce no-shows.
• Reputation management tools to request reviews and monitor feedback.
• Dashboards for staff to track patient engagement metrics.

Top Patient Engagement Tools

Intiveo
Obviously, this is the patient engagement solution that we know best! Intiveo has VoIP capabilities and specializes in customizable messaging, multi-channel communication, and real-time chat. It seamlessly integrates with existing systems, offering tools to improve patient satisfaction and practice efficiency. 

SolutionReach
A platform focused on enhancing patient relationships and simplifying appointment scheduling.

Weave
Combines VoIP phone systems with patient engagement tools for a variety of industries, streamlining communication and client retention efforts.

MaxAssist (formerly RecallMax)
Offers automated messaging and recall systems to help practices fill open appointment slots and manage patient follow-ups effectively.

Dental imaging software

Dental imaging software is indispensable for diagnostics, treatment planning, and patient education. These tools allow dental professionals to capture and manipulate images with precision, providing insights that elevate both clinical accuracy and patient understanding.

Features of dental imaging software

• Capture high-quality images for diagnosis and treatment planning.
• Integrate with other systems, such as PMS and EHR tools.
• Enhance patient understanding with visual aids.
• Store and manage images securely in compliance with data privacy regulations.

Leading dental imaging software in 2025

DEXIS Imaging Suite
Streamlines workflow efficiency with tools for image management and treatment planning.

3Shape
A leader in 3D scanning and computer-aided design/computer-aided manufacturing software, offering over 35 indications for diverse dental needs.

Dolphin Imaging
Combines imaging, diagnosis, and patient education tools in a user-friendly interface designed for specialists.

Additional dental software categories

Beyond PMS, patient engagement, and imaging software, dental practices can benefit from tools that address specific operational needs, such as billing, case presentations, and scheduling.

Examples of specialized dental software

• Dental billing software: Automates invoicing, tracks insurance claims, and reduces billing errors.
• Case presentation software: Enhances patient education with high-quality visuals and financial information.
• Scheduling software: Streamlines appointment management and increases efficiency.

The impact of choosing the right dental software

By leveraging the most common dental software in 2025, practices can achieve new levels of efficiency and patient satisfaction. The right software doesn’t just streamline workflows; it empowers your team to deliver exceptional care. From simplified scheduling to more personalized patient interactions, the right tools make a tangible difference in daily operations.

At Intiveo, we provide resources to foster success at dental and oral surgery practices across Canada and the United States. Whether it’s templates, quizzes, or expert guidance, we’re here to support your journey, including with our podcast, The Patient Experience Blueprint.

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