Improving Practice Efficiency with Online Forms


Towards An Efficient Practice

Creating an efficient workplace is a priority for any dentistry practice. Collecting data from patients can be one of the most time-consuming aspects of your staff’s day-to-day tasks. One of the most effective ways to increase the efficiency of your practice is to use online forms to collect that information.

There are many different types of information that your dental practice needs to collect from patients, such as:

  • Patient intake information
  • Confirming their appointment
  • Wellness screening before an appointment
  • Feedback about your practice, including reviews
  • Vital statistics necessary for giving your patient great oral healthcare
  • And more!

Let’s dig into how online forms can help your practice become more efficient. Intiveo also has an exciting announcement to make about our product innovations!

Online Forms: Reducing Manual Tasks

online forms

‘Time is money is a well-known saying. Nowhere is this truer than in running a small business. One of the best things you can do for your dental practice is to find ways to save on this costly resource!

A very effective strategy to employ to save staff time is through reducing manual tasks. For many practices, paper forms are a reality of the day-to-day workload. Forms perform a variety of functions, including:

  • Intake forms for new patients
  • Forms regarding scheduling and appointments
  • Tests and questionnaires
  • Medical history
  • Waivers
  • And more!

With paper forms, your staff is obliged to spend time organizing, keeping track of, and filing these forms. Paper forms lead to losing time in other ways, as well. For example, filling out a form for an appointment does not guarantee that the patient will come in. Paper forms take up patient time, as well. Obliging patients to come early to appointments so that they can fill out forms detracts from their experience at your dental practice.

This is where online forms come in.

Utilizing online forms significantly decreases the time that your staff spends on forms logistics. It saves the trouble of not only filing and keeping track of each form but also saves time at appointments for patients as well. With online form software, your patients can fill out forms ahead of time in the comfort of their own homes – outside your staff’s work hours!

This has become especially important since the advent of Covid-19. Your patients can answer questions about potential symptoms before they come into the office. These pre-screening forms have kept many dental practices safe during the pandemic.

But what does an online form consist of? What can you expect from an online form tool?

The Nuts & Bolts of Online Forms

There are a number of functions that online tools can perform for your dental practice. Firstly, it keeps all information confidential. Online form tools must remain HIPAA and PIPEDA compliant! Online forms also give you many opportunities to gather essential information about your patients. Often, online tool software offers you the opportunity to sync emails and addresses into the broader platforms you use.

But more importantly, online forms offer you the ability to save on work time. You can send intake forms and appointment forms to patients before they even get to the office. Your patients will appreciate that you are trying to save time for them, as well!

Sending an online form about an appointment also lets you know which patients are going to come into your practice – and who you can invite to re-book!

An online form tool makes set-up and follow-through user-friendly for your staff, usually offering features such as:

  • E-signatures
  • Pre-set templates
  • Custom form-building
  • Reusable form elements

Online form tools can also offer additional features, such as:

  • Digitizing your current paper forms
  • Customizing your branding
  • Patient photos
  • and QR code check-ins

Finding the right online form tool for your practice will depend on your needs! Online form tools can be useful to both general dentistry and OMS practices alike.

Good Things To Come from Intiveo

online forms

At Intiveo, we are always challenging ourselves to meet the needs of dental practice across the continent. We strive to innovate. We strive to provide what our clients need. We know that you need to be connected to your patients. That patient engagement piece is key to a successful practice.

As part of this ongoing innovation, Intiveo is in the exciting process of developing an online forms tool. Helping you prepare your patients for their appointments is one of the things we do best! We value our partnerships. We intend to show up for our partners by providing new products that they can rely on.

Stay tuned for this exciting announcement from Intiveo!

Your Efficient Practice

Improve efficiency for your practice – choose online forms! Switching from paper to an online form tool will save time and space for your practice. Keeping track of your patients’ important information becomes both easier and safer with HIPAA and PIPEDA compliant online form software.

At Intiveo, we’re excited to be working on an online forms tool of our own. Stay tuned!

online forms

Click here to book a meeting, and discover how our patient communication software solutions can improve care for your practice!